Now we have created the rule that looks for the first word. Name the rule “Dinner – search word food” as indicated above and click Finish.Īpply this rule after the message arrivesĪssign it to the Rule - Dinner - search word food category Second rule.Click Next and then Next again to go to the dialog where you can name the rule.Click OK to close the Categories dialog.Type the category name and press the Add to List button. I recommend that you name it something that starts with “Rule” to indicate where you used it for and then add the name of the rule such as “Dinner - search word food” so the entire category would be named Ĭlick New… to name the category and assign it a different color if you want. Here we will create a unique category for the rule to be used.Click the “category” link at the bottom to open the Categories dialog.Select: “assign it to the category category”.Click the “specific words” link at the bottom to open the “Search Text” dialog.Select “with specific words in the body”.Select: “Check messages when they arrive” and press the Next button. Select the option “Start from a blank rule” and then select “Check messages when they arrive” and press the Next button. This example will look for the words “food” and “evening” and only when it finds both words will the message be moved to the “dinner” folder. The second rule can then perform the action if both words are found or add yet another category if you want to check for a 3rd word. The workaround makes use of assigning a category if the first word is found and have a second rule look for another word and the category assigned by the first rule. If these words are not always next to each other, then there is no way in Outlook to do this with a single rule but you can achieve this by creating 2 (or more, depending on the amount of words that you want to check on) rules. If these words are always next to each other, then you can simply add that single phrase to the “specific words” list. Right now, when using the "with specific words" condition it behaves like an OR operatator. See Use iCloud Drive to store documents.Is there a way to create a rule that looks for certain words in the message body and only if it finds all these words in the message it will apply a certain action? Files attached to rules, such as sound files or scripts, aren’t available.
#Changing focused rules in outlook for mac mac#
If you use iCloud Drive, your rules are available on your other Mac computers that have iCloud Drive turned on and Mail selected in in iCloud Drive options. Mail stops applying rules to a message when it encounters the Stop Evaluating Rules action, or when a message is transferred to another mailbox by rules used on a mail server or computer or device synced to your computer. If you have multiple rules, they’re applied in the order in which they appear in the list of rules drag a rule up or down to change the order. You can apply rules to existing messages later by choosing Message > Apply Rules. When you’re done, click OK, then decide to apply rules to existing messages already in mailboxes or to new messages. You can use AppleScript scripts as rule actions. To specify multiple actions, click the Add button. To add your own header, click the Add button in the Message Headers window.Ĭhoose actions to perform on messages that meet the conditions. To use different header fields in conditions, choose “Edit header list” from the bottom of the first pop-up menu. Indicate whether any or all of the conditions must be true for the rule to be applied to a message. To close the rule, click Cancel.Ĭlick Add Rule, then type a name for the rule. To review an example of a rule, select a provided rule, then click Edit. In the Mail app on your Mac, choose Mail > Preferences, then click Rules.
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